​​2021 IS-MPMI Congress FAQ

  • ​​​General Questions

    What are the dates of the congress?​

    The 2021 IS-MPMI Congress: eSymposia Series will take place over three separate event this year. Save the dates to attend some or all of our congress events: July 12-13, September 15-16, and December 1-2.

  • Registration Questions

    When will registration open for the 2021 IS-MPMI Congress?

    Registration is now open! Rates and other important registration information are now posted on the congress website. You can register for the full series (and save 20%) or register for an individual event(s) in the series. ​There is an option for everyone!

    What are the costs of a virtual meeting?

    With registration for the 2021 IS-MPMI Congress: eSymposia Series now open, you may have wondered where your registration fee goes. While going online makes scientific meetings far more accessible to a worldwide audience, counterintuitively, it does not make meetings less expensive to produce. In our dedication to delivering quality content at the best price possible, IS-MPMI is providing a peek at our books to show the various costs associated with the production of a virtual meeting

    Software Licensing Fees

    Event platforms require licensing fees based on attendee capacity and meeting length. Licensed 2021 IS-MPMI Congress platforms include the professional version of Zoom used for meeting sessions; the technical abstract, programming, and event experience mobile and web app which includes ePosters and a new social interaction platform, Wonder, which will be used to enhance the interactivity and quality of this year’s networking events.

    Online Event Management Hours

    The additional technological needs of a virtual meeting often require more staff time than an in-person meeting; this ensures attendees, presenters, and sponsors all get the most out of their virtual experience. Tasks applicable to virtual meetings include:

    • Creation and testing of the online platform
    • Construction of toolkits and resource materials for presenters, moderators, sponsors, and attendees
    • Coordination of schedules with presenters and AV technicians
    • Rehearsals and training for conducting sessions online
    • Conversion of live content to on-demand recordings

    Live Support During the Meeting

    Novel technology requires novel support. To ensure attendee experiences are as smooth as possible, each of our plenary sessions is preceded by a rehearsal session to familiarize presenters with the virtual tools, some of which they may never have worked with. All rehearsal and live sessions are attended by a member of IS-MPMI staff and a hired AV technician. The staff member assists and guides the moderator experience and addresses issues or questions related to the meeting content. The AV technician assists with recording each session and addresses technical questions or challenges. Most people would be surprised to learn that every hour of live content requires four hours of live support.

    Universal Meeting Costs

    In addition to virtual-specific costs, there are also costs that are incurred while developing a meeting, regardless of whether the format is virtual or in person. These standard meeting costs include:

    • Mobile app development and licensing
    • Marketing Graphics
    • Registration processing
    • Credit card fees
    • Abstract software and processing
    • Speaker fees

    How Does a Virtual Meeting Save Costs?

    A virtual meeting does save costs for IS-MPMI related to the physical venue—and it saves travel and lodging costs for our attendees. Cost savings related to holding an event online instead of in person include those related to space rental, poster board set-up, event signage, AV set-up, food and beverage, and staff travel and lodging. Some of these costs are offset, however, by their “virtual venue” equivalent, such as Zoom and the online event platform.

    As a scientific organization, the value of IS-MPMI is defined by the hard work of its members—much of which is presented at meetings like the 2021 IS-MPMI Congress: eSymposia Series. Registration fees ensure that this work is showcased in a professional manner and engenders greater enrollment by attendees by communicating the value of the content.

    IS-MPMI continues to be diligent in providing our attendees with the best value at the lowest price possible. We hope you’ll be able to log in with us at the 2021 IS-MPMI Congress: eSymposia Series!

    What is the cancellation/refund policy for the 2021 IS-MPMI Congress?

    Cancellations MUST be made in writing and received by IS-MPMI by​ the dates below:

    Series Registration: June 18, 2021
    Molecular Mechanism and Structure: June 18, 2021
    Pathogen-Host Coevolution: August 20, 2021
    Plant-Microbe Interactions in the Environment: November 5, 2021

    Cancellations received by these dates are subject to a $50 processi​​ng fee. Registration cancellations received after these dates are NOT subject to a refund​. You may transfer your registration to another member of your organization. By registering for the congress, you are agreeing to the cancellation and refund terms and conditions.

    During registration, all registrants must agree to the terms and conditions set forth in IS-MPMI's Privacy Policy. Read t​he full terms and conditions here​.​​

  • Program/Presenter Questions

    When will I know if my submitted abstract has been accepted?

    The deadline to submit an abstract is May 17, 2021. Once the abstract submission period closes, the program team will review all submissions and notifications will subsequently go out to authors. Those abstracts accepted into the July eSymposia will be contacted regarding their abstract submission first. 

    Do I need to be registered for the congress to present my abstract?

    Yes. All presenters MUST register in order to present their accepted abstract. The abstract presenter registration deadline is different depending on which event the abstract is slotted for. Failure to register by these dates will result in the abstract being withdrawn from the congress.

    Molecular Mechanism and Structure: June 25, 2021
    Pathogen-Host Coevolution: August 27, 2021
    Plant-Microbe Interactions in the Environment: November 5, 2021

    How will posters look in the virtual event?

    Posters for the eSymposia series will be ePosters. ​ePoster presenters and registered attendees will have the opportunity to interact with each other directly through our new meeting platform. More information on ePosters (format and upload instructions) will come directly from IS-MPMI Headquarters via email in the coming weeks.

    Where can I learn more about the virtual program?

    Preliminary program information is posted here. We'll post the full schedule as sessions become more defined and abstracts get slotted. Bookmark this page​ and check back often!

  • Technology Questions

    How will I access the virtual congress?

    IS-MPMI is working hard to deve​lop our new meeting platform and more information will be shared with registrants in the coming months. All registrants will get access to the meeting platform in adv​ance of the first event in the series to get familiar with the platform, view and add sessions to your schedule, build out your attendee profile, etc.

    What video conferencing software will the LIVE meeting content be delivered through?

    Through our new meeting platform,​ attendees will access the LIVE meeting content through Zoom. Zoom can be easily accessed on computers/laptops, smartphones, and tablets/iPads. ​ Click here to learn more about Zoom. 

    Important Note: If your organization blocks Zoom, IS-MPMI recommends using a personal computer, phone, or tablet to view LIVE content from a network that is not connected to your workplace.

    Will any LIVE meeting content be recorded to watch at a later time?

    Yes, all LIVE meeting content (except networking events) will be recorded. If you were previously registered for the individual event (or for the entire series), you will be able to watch recorded sessions On Demand through the meeting platform at a time that better suits your needs. On-Demand access for registrants expires two weeks post-event.

    Will there be a mobile app?

    Yes! Our new meeting platform has both desktop and mobile functionality that all registrants will have access through. More information on our meeting platform​ will be shared with all registrants in the coming months.

Do you have a question about the congress we haven't addressed above?

Cont​act IS-MPMI​ with your inquiry.